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Video Call Etiquette: How Not to Be “That Person” in the Meeting
Let’s face it: video calls are here to stay. Whether you’re hopping onto your daily team stand-up, a one-on-one with your manager, or a client presentation, you’ve probably noticed that virtual meetings come with their own set of unspoken rules — and a surprising number of ways to go wrong.
We’ve all seen it: the mysterious echo that won’t die, the accidental cat filter, the colleague who eats chips directly into the mic. So, let’s save ourselves (and our coworkers) from secondhand embarrassment with a little refresher on video call etiquette — or how not to be that person.
1. Test Before You “Join”
Before clicking that Join Meeting button, take 60 seconds to make sure your camera, mic, and internet connection are all working. Nothing kills a good first impression like spending the first five minutes mouthing “Can you hear me?” into the void.
Pro tip: If your Wi-Fi is spotty, turn off video when you’re not speaking — better to be a smooth-sounding square than a frozen Picasso portrait.
2. Light Yourself Like a Human
Your coworkers want to see you — not your silhouette against the bright glow of a window. Sit facing your light source if possible, and check your camera angle. No one wants a close-up of your ceiling fan (or your nostrils).
Bonus points: Use a simple background or blur feature. Your unmade bed or laundry pile may tell an honest story, but it’s not the story you want your boss to remember.
3. Mute Is Your Best Friend
The mute button is the unsung hero of virtual communication. Use it wisely — especially if you live with pets, children, or enthusiastic Amazon delivery drivers.
Remember: unmuting is not just a technical act; it’s a commitment. Make sure you’re ready before you speak, lest you startle the group with your unplanned “Sorry, I was talking to my dog” confession.
4. Dress Like You Mean Business (At Least From the Waist Up)
We all know the remote work secret: business on top, pajama party below. Just make sure you never have to stand up unexpectedly. Enough said.
5. Pay Attention — The Camera Sees More Than You Think
Multitasking is tempting, but your eyes give you away. If you’re answering emails, scrolling social media, or (we see you) folding laundry, it’s obvious. Be present — nod, smile, and react. Engagement matters just as much online as in person.
Tip: If you’re truly distracted, turn off your camera for a moment rather than pretending to be “super focused” on your keyboard.
6. Avoid Talking Over Others
Lag happens. Give people a beat before jumping in — it helps everyone feel heard and avoids those awkward “No, you go ahead—no, YOU go ahead” loops that make meetings last twice as long.
7. Use the Chat and Reactions Thoughtfully
A well-timed emoji or comment can add personality and keep energy high. But don’t overdo it — there’s a fine line between “friendly teammate” and “that person who reacts to everything with confetti.”
8. End Strong (and On Time)
If you’re the host, wrap up clearly and thank everyone. Don’t let the meeting trail off into that awkward silence where no one knows if they can leave yet. A confident “That’s all for today — thanks, everyone!” is your digital mic drop.
In Short…
Video calls have made it possible to connect with anyone, anywhere — but they’ve also made it easy to forget that good manners still matter. A little self-awareness and preparation go a long way toward making every call smoother, more professional, and maybe even (dare we say it) enjoyable.
So next time you log on, remember: look alive, mute wisely, and for heaven’s sake, check your background.
Your coworkers will thank you — silently, but sincerely.